For products
Include units, quantities, specifications, shipping details, and expected delivery.
Free purchasing document
Free Purchase Order Generator
Prepare a professional purchase order for products or services, calculate totals automatically, and print or save the order as a PDF.
No registrationWorks in your browserPrint or export free
Buyer and supplier
Order details
Items
DescriptionQtyUnit priceAmount
A purchase order provides a shared record of what the buyer requested before the supplier invoices or delivers. It reduces confusion about quantities, prices, addresses, dates, and commercial terms.
Prepare a clear purchase request
Use a unique PO number
Consistent numbering helps match the order with approvals, delivery notes, invoices, and payments.
Describe items precisely
Include model, specification, unit, service period, or other details needed to avoid substitution or ambiguity.
State delivery expectations
Record the destination, required date, delivery method, and any inspection or acceptance requirements.
Confirm supplier acceptance
Ask the supplier to acknowledge the order and identify any difference before fulfillment begins.
For services
Describe the service period, deliverables, agreed rate, and approval contact.
Frequently asked questions
What is a purchase order?
A purchase order is a document a buyer sends to a supplier to request specified goods or services at stated quantities, prices, and terms.
Is a purchase order an invoice?
No. The buyer issues the purchase order; the supplier normally issues an invoice after accepting or fulfilling the order.
What should a purchase order include?
Include the buyer, supplier, PO number, order date, delivery details, item descriptions, quantities, prices, totals, and terms.
Can I add tax and shipping?
Yes. Enter a tax rate and shipping amount and the tool will update the order total.
Can I save the purchase order as a PDF?
Yes. Use Print / Save PDF and select the PDF destination in your browser.