Wedding Planning Spreadsheet Template for Free

Creating a wedding planning spreadsheet can be a helpful tool to stay organized and keep track of all the details for your special day. Below is a basic template for a wedding planning spreadsheet that includes sections for budget, a checklist, and other important items. You can use software like Microsoft Excel or Google Sheets to create and customize this spreadsheet according to your specific needs.

Wedding Planning Spreadsheet

Budget:

1. Total Budget: $__________
2. Expenses:
   • Venue: $__________
   • Catering: $__________
   • Photography: $__________
   • Videography: $__________
   • Flowers/Decorations: $__________
   • Wedding Attire (Bride & Groom): $__________
   • Entertainment: $__________
   • Invitations: $__________
   • Transportation: $__________
   • Wedding Rings: $__________
   • Officiant/Minister: $__________
   • Hair and Makeup: $__________
   • Favors/Gifts: $__________
   • Miscellaneous: $__________
3. Payments:
   • Vendor/Service: $__________ (Amount) – $__________ (Due Date)
   • Vendor/Service: $__________ (Amount) – $__________ (Due Date)
   • …
4. Budget Summary:
   • Total Expenses: $__________
   • Total Paid: $__________
   • Remaining Budget: $__________

Checklist:

1. 12-18 Months Before Wedding:
   • Set a wedding date
   • Create a wedding budget
   • Choose a venue
   • Start compiling a guest list
   • Hire a wedding planner (if desired)
   • Begin researching and booking vendors (caterer, photographer, videographer, etc.)
2. 9-12 Months Before Wedding:
   • Order wedding dress and attire
   • Select and order wedding invitations
   • Choose bridal party and ask for their participation
   • Begin planning the honeymoon
   • Decide on wedding colors and theme
3. 6-9 Months Before Wedding:
   • Book officiant
   • Finalize guest list
   • Start planning ceremony and reception details
   • Book transportation
   • Register for gifts
4. 3-6 Months Before Wedding:
   • Order wedding rings
   • Plan the rehearsal dinner
   • Purchase wedding favors/gifts
   • Arrange accommodations for out-of-town guests
   • Create a day-of timeline
5. 1-3 Months Before Wedding:
   • Send out invitations
   • Plan seating arrangements
   • Confirm all vendor bookings
   • Purchase wedding accessories (veil, shoes, jewelry)
   • Schedule hair and makeup trials
6. 2-4 Weeks Before Wedding:
   • Apply for marriage license
   • Final dress fitting
   • Confirm final guest count with caterer
   • Review and finalize the day-of timeline
   • Pack for the honeymoon
7. 1 Week Before Wedding:
   • Confirm all details with vendors
   • Provide final guest count to venue
   • Rehearsal and rehearsal dinner
   • Confirm honeymoon travel arrangements

Other Important Items:

1. Guest List:
   • Name
   • Address
   • RSVP status
   • Dietary restrictions
2. Vendor Contacts:
   • Name
   • Phone
   • Email
   • Contract details
3. Seating Arrangement:
   • Guest name
   • Table number
4. Day-of Timeline:
   • Ceremony time
   • Reception start time
   • Key events and times (e.g., cake cutting, first dance)
5. Honeymoon Details:
   • Destination
   • Travel itinerary
   • Contact information for accommodations
6. Gift Registry:
   • Store/website
   • Items registered for

Remember to customize this spreadsheet to your specific needs and add or remove items as necessary. Keeping all your wedding planning details in one place can help reduce stress and ensure that your big day goes smoothly.

How to Convert Above Data to a Spreadsheet

To convert the wedding planning template I provided into a spreadsheet using a program like Microsoft Excel or Google Sheets, follow these steps:

Using Google Sheets (Online)

1. Open Google Sheets: Go to Google Drive (drive.google.com) and sign in to your Google account if you’re not already signed in.
2. Create a New Spreadsheet: Click on the “+ New” button on the left-hand side and select “Google Sheets” from the drop-down menu.
3. Rename the Spreadsheet: Click on “Untitled spreadsheet” at the top left and give your spreadsheet a name, e.g., “Wedding Planning.”
4. Input the Data:
   • In the first sheet, you can create your Budget section. Label columns for “Expense,” “Budgeted Amount,” and “Actual Amount.”
   • In a second sheet, create your Checklist section. Label columns for “Task” and “Status” (e.g., “To Do,” “In Progress,” “Completed”).
   • In a third sheet, create your “Other Important Items” section with columns for different categories such as “Guest List,” “Vendor Contacts,” “Seating Arrangement,” “Day-of Timeline,” “Honeymoon Details,” and “Gift Registry.”
5. Format the Spreadsheet: You can format the cells, add borders, apply colors, and adjust the font size to make the spreadsheet visually appealing and organized.
6. Enter Data: Start filling in the data, including your budget items, checklist tasks, and other important items, in their respective sections.
7. Save: Your changes will be saved automatically in Google Drive.

Using Microsoft Excel (Offline)

1. Open Microsoft Excel: Launch Microsoft Excel on your computer.
2. Create a New Workbook: Click on “File” and select “New” to create a new workbook.
3. Rename the Workbook: Click on the title at the top-left corner (e.g., “Book1”) and give your workbook a name, e.g., “Wedding Planning.”
4. Create Worksheets: In the bottom of the Excel window, you’ll see Sheet1, Sheet2, etc. Right-click on these sheets and choose “Rename” to rename them to “Budget,” “Checklist,” and “Other Items.”
5. Input the Data:
   • In the “Budget” sheet, create columns for “Expense,” “Budgeted Amount,” and “Actual Amount.”
   • In the “Checklist” sheet, create columns for “Task” and “Status.”
   • In the “Other Items” sheet, create columns for different categories as mentioned in the previous response.
6. Format the Workbook: You can format the cells, add borders, apply colors, and adjust the font size to make the spreadsheet visually appealing and organized.
7. Enter Data: Start filling in the data, including your budget items, checklist tasks, and other important items, in their respective sheets.
8. Save: Save the Excel file to your preferred location on your computer.

Remember to save your work regularly to avoid losing any data. You can also explore additional features in both Google Sheets and Microsoft Excel to customize and enhance your wedding planning spreadsheet as needed.