Sample Rejection Email Templates

A rejection email template is a pre-written message that an individual or organization uses to inform a job applicant or a business partner that their application or proposal has been rejected. The rejection email template should be professional and courteous but also direct and clear in its communication of the decision. The template may also include reasons for the rejection, feedback, or information about the selection process. Using a rejection email template can help ensure that the message is consistent and can save time in composing a response for each rejected application or proposal.

Here are 5 examples of rejection email templates:

Example 1 – General Job Applicant Rejection:

Subject: Job Application – [Position] – Rejection Notice

Dear [Applicant Name],

Thank you for your interest in the [Position] position at [Company Name]. We appreciate the time and effort you put into your application.

After careful consideration, we have decided not to move forward with your application at this time. Although we were impressed with your qualifications and experience, we have decided to pursue other candidates who more closely match our requirements.

We encourage you to continue to explore other opportunities and wish you success in your job search.

Thank you again for considering [Company Name] as a potential employer.

Best regards,
[Your Name]

Example 2 – Interview Rejection:

Subject: [Position] Interview – Rejection Notice

Dear [Applicant Name],

Thank you for your interest in the [Position] position at [Company Name]. We appreciate the time and effort you put into your application and for taking the time to interview with us.

After careful consideration, we have decided not to move forward with your application at this time. Although we were impressed with your qualifications and experience, we have decided to pursue other candidates who more closely match our requirements.

We appreciate your interest in [Company Name] and wish you success in your job search.

Thank you again for considering us as a potential employer.

Best regards,
[Your Name]

Example 3 – Proposal Rejection:

Subject: Proposal – [Project/Service] – Rejection Notice

Dear [Business Partner Name],

Thank you for submitting your proposal for the [Project/Service] project. We appreciate the time and effort you put into your proposal.

After careful consideration, we have decided not to move forward with your proposal at this time. Although we were impressed with your proposed solutions, we have decided to pursue other options that more closely align with our business needs and requirements.

We appreciate your interest in working with us and hope that we may have the opportunity to collaborate in the future.

Thank you again for your proposal and for considering [Company Name] as a potential partner.

Best regards,
[Your Name]

Example 4 – Scholarship/Grant Application Rejection:

Subject: Scholarship/Grant Application – Rejection Notice

Dear [Applicant Name],

Thank you for your interest in the [Scholarship/Grant Name] program. We appreciate the time and effort you put into your application.

After careful consideration, we regret to inform you that your application was not selected for the [Scholarship/Grant Name] program. Although we recognize your academic achievements and contributions, we had a limited number of scholarships/grants available and were unable to offer one to every applicant.

We encourage you to continue to pursue your educational and professional goals and wish you success in your endeavors.

Thank you again for your application and for considering [Organization Name] for your academic pursuits.

Best regards,
[Your Name]

Example 5 – Vendor Proposal Rejection:

Subject: Vendor Proposal – [Product/Service] – Rejection Notice

Dear [Vendor Name],

Thank you for submitting your proposal for the [Product/Service] project. We appreciate the time and effort you put into your proposal.

After careful consideration, we have decided not to move forward with your proposal at this time. Although we were impressed with your proposed solutions, we have decided to pursue other options that more closely align with our business needs and requirements.

We appreciate your interest in working with us and hope that we may have the opportunity to collaborate in the future.

Thank you again for your proposal and for considering [Company Name] as a potential partner.

Best regards,
[Your Name]