Sample Out of The Office Email Templates

An Out of Office Email Template is a pre-written message that an individual sets up in their email account to automatically reply to incoming messages when they are out of the office. This template typically includes information about the individual’s absence and an expected return date, as well as instructions on who to contact in case of urgent matters. Using an Out of Office Email Template can help ensure that important messages are not missed during the individual’s absence and can also help manage expectations of those who are trying to contact them.

Here are 5 examples of Out of Office Email Templates:

Example 1 – Short and Sweet:

Subject: Out of Office – [Your Name]

Thank you for your email. I am currently out of the office and will not be checking my email during this time. I will return on [Date] and will respond to your message as soon as possible upon my return.

In the meantime, please contact [Alternative Contact] for any urgent matters.

Best regards,
[Your Name]

Example 2 – Detailed Information:

Subject: Out of Office – [Your Name]

Thank you for your email. I am currently out of the office and will not be checking my email until [Date]. If your matter is urgent, please contact [Alternative Contact] at [Contact’s Email Address/Phone Number].

If your matter is not urgent, I will respond to your email as soon as possible upon my return. Please note that I may have limited access to email during my absence.

Thank you for your understanding.

Best regards,
[Your Name]

Example 3 – Vacation Out of Office:

Subject: Out of Office – [Your Name]

Thank you for your email. I am currently on vacation and will not be checking my email until [Date]. If your matter is urgent, please contact [Alternative Contact] at [Contact’s Email Address/Phone Number].

If your matter is not urgent, I will respond to your email as soon as possible upon my return. Please note that I may have limited access to email during my vacation.

Thank you for your understanding.

Best regards,
[Your Name]

Example 4 – Extended Absence Out of Office:

Subject: Out of Office – [Your Name]

Thank you for your email. I am currently out of the office and will not be checking my email until [Date]. If your matter is urgent, please contact [Alternative Contact] at [Contact’s Email Address/Phone Number].

If your matter is not urgent, I will respond to your email as soon as possible upon my return. Please note that I will be out of the office for an extended period of time and may have limited access to email during my absence.

Thank you for your understanding.

Best regards,
[Your Name]

Example 5 – Customized Out of Office:

Subject: Out of Office – [Your Name]

Thank you for your email. I am currently out of the office and will not be checking my email during this time. I will return on [Date] and will respond to your message as soon as possible upon my return.

In the meantime, please feel free to [Customized Message]. I look forward to connecting with you upon my return.

Best regards,
[Your Name]