Sample Format for Outpass of Items

Are you looking for an outpass template? We are providing you with some outpass templates to be used at airports and other security places to move the items. If you need a new or custom outpass for your business or need, please let us know in the comments.

Sample Format for Airport Outpass:

[Date]

[Your name]
[Your designation]
[Your company name]
[Your company address]

The Airport Authority
[Name of the Airport]
[Address of the Airport]

Subject: Request for OutPass

Respected Sir/Madam,

I am writing to request an out pass for one of our company’s printers that need to be sent for maintenance. The details of the printer are as follows:

Printer make and model: [Insert details here] Serial number: [Insert details here]

I will personally escort the printer to the cargo area and be responsible for its safe transportation. I assure you that the printer will be handled with utmost care and will be returned to our office as soon as the maintenance is completed.

I request you kindly issue an outpass for the printer at your earliest convenience.

Thank you for your assistance.

Sincerely,

[Your Name]

Sample Format for Airport Outpass for a Company Employee:

[Date]

[Employee’s Name]
[Designation]
[Department Name]
[Company Name]
[Company Address]

The Airport Authority
[Name of the Airport]
[Address of the Airport]

Subject: Request for Out Pass

Respected Sir/Madam,

I am writing to request an out pass for [Employee’s Name], an employee of [Company Name], who needs to travel out of the city for official work. The details of the travel are as follows:

Purpose of travel: [Insert details here] Destination: [Insert details here] Duration of travel: [Insert details here] Departure date and time: [Insert details here] Return date and time: [Insert details here]

I request you to kindly issue an out pass for [Employee’s Name] at your earliest convenience.

Thank you for your assistance.

Sincerely,

[Your Name]

Sample Format for Airport Out pass for a Courier:

[Date]

[Courier Company Name]
[Courier Company Address]

The Airport Authority
[Name of the Airport]
[Address of the Airport]

Subject: Request for Out Pass

Respected Sir/Madam,

I am writing to request an out pass for a courier from [Courier Company Name] that needs to be sent out of the city for delivery purposes. The details of the courier are as follows:

Courier details: [Insert details here] Destination: [Insert details here] Date of dispatch: [Insert details here]

I request you to kindly issue an out pass for the courier at the earliest convenience.

Thank you for your assistance.

Sincerely,

[Your Name]

Sample Format for Airport Outpass for a Student:

[Date]

[Student’s Name]
[Class]
[Department Name]
[College/University Name]
[College/University Address]

To, The Airport Authority
[Name of the Airport]
[Address of the Airport]

Subject: Request for Out Pass

Respected Sir/Madam,

I am writing to request an out pass for [Student’s Name], a student of [College/University Name], who needs to travel out of the city for academic purposes. The details of the travel are as follows:

Purpose of travel: [Insert details here]
Destination: [Insert details here]
Duration of travel: [Insert details here]
Departure date and time: [Insert details here]
Return date and time: [Insert details here]

I request you to kindly issue an out pass for [Student’s Name] at the earliest convenience.

Thank you for your assistance.

Sincerely,

[Your Name]

Sample format for airport out pass for a vehicle:

[Date]

[Owner’s Name]
[Vehicle Registration Number]
[Vehicle Make and Model]

To, The Airport Authority
[Name of the Airport]
[Address of the Airport]

Subject: Request for Out Pass

Respected Sir/Madam,

I am writing to request an out pass for my vehicle, [Vehicle Make and Model], with registration number [Vehicle Registration Number], that needs to be taken out of the city for personal use. The details of the travel are as follows:

Purpose of travel: [Insert details here] Destination: [Insert details here] Duration of travel: [Insert details here] Departure date and time: [Insert details here] Return date and time: [Insert details here]

I request you to kindly issue an out pass for my vehicle at the earliest convenience.

Thank you for your assistance.

Sincerely,

[Your Name]