Sample Warning Letter to Employee For Salary Deduction by HR Department. When an employee is slacking in his work its important to send him a reminder notice that how he is lucky to have a job, and what’s it worth via warning email.
To,
Mr. Clay Mark, HR department
Respected sir,
It is to inform you that you have taken 12 leaves this month out of which 4 were your casual leaves, and 8 were your earned leave. As per the company’s policy your salary for the 8 days is deducted, and the remaining salary is transferred to your account. It is always advised to the employees to remain punctual in order to avoid any inconvenience.
Regards,
Acoounts Department,
Nestle
To,
Mr. John Foley, assistant manager Sales Department
Respected sir,
With due respect, it is to inform you that you have taken 5 extra leaves last month without informing us, therefore your salary has been deducted this month for these extra 5 leaves. We understand the concern, and emergencies that can occur but we always advise our employees to inform us so they may not face such inconveniences. We hope that it will not be repeated next time. Thank you.
Sincerely,
Mr. John sam,
Accounts department
To the addressee:
We regret to inform you that your salary for the month of September, (Date) will be deducted. We do not take these decisions to deduct salary lightly, and the ruling for this is due to your constant absence.
Our employees are an asset to our company. We expect all our workers to be motivated, and arrive on time for their job. If an employee wishes to take an absence, or leave from work, he is to contact me beforehand. We have no issues with informed absences that are within reason. Your repeated instances of unprofessional, and absence without notice has had a negative impact on our workforce. Unfortunately, you have not demonstrated the capability to be consistent with daily tasks.
This salary deduction is temporary, as we believe in second chances — if you can redeem yourself, your original salary will be reinstated. However, further incompetence will result in more severe consequences.
Sincerely,
Principal Robert McFee
Dear Employee,
I have sent you this letter to inform you regarding the deduction amount of your salary. Unfortunately, these have been some issues these pasts month which led me to take this step as a warning.
I received a report on 23rd September (Date) that there was an accident which led to two computers falling from table, and were destroyed beyond repairing. Unfortunately, after watching the footage it was clear that it was not an accident but you along with your fellow were pushing each other which led to these computers falling. I didn’t expect such unprofessional behavior from you during working hours. Whether the pushing was a joke, or a fight, it led to damage, and as per policy such behavior would not be tolerated under any circumstances, and the cost of computers will be deducted from your, and the other employees’ salary.
Please try to avoid this sort of situation, and take this as your warning. I hope I will not receive any complain in future regarding you.
Manager,
25th September (Date)
SIGN__________
Dear Sir,
I am writing this letter to inform you that due to certain circumstances your salary is being deducted. Since the past month I have been taking regular rounds of the office, and have been keeping a check on everyone’s work. I am displeased by your careless attitude towards your work. You do not keep a check on deadlines, and submit your work late. Upon an inquiry from your colleagues, you have been misbehaved with them as well quite a number of times. Furthermore, you have been taking leaves without any permission, or applications. Unfortunately, due to these circumstances I am deducting your salary, and will continue to do so until further notice.
I hope you will change your behavior accordingly so I can reconsider my decision.
Best Regards,
Bilal Ali
10th October (Date)
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