Sample letter requesting for Clearance of Payment from the Office. These letters can be used by anyone who has resigned and wants an approbation letter from a senior in order to get a payment/anyone who wants to complain against the delayed clearance process/ anyone who wants a faster clearance of payment after resigning due to personal issues.
Company’s Name,
Company’s Address,
Recipient’s Name,
The Manager (mention the post of the recipient),
Subject: Request for Clearance of Payment
Dear Sir,
With due respect, it is stated that I, sender’s name, have been working for your organization for almost ten years. Due to some domestic issues, I was forced to resign from my position at your office. I hereby request you to approve my application for payment clearance as I have successfully completed my contract terms with the company.
My father has been very sick recently, so he has to visit the doctor regularly. As the city has very few good doctors, we often have to take him to other cities for a simple check-up. This is very exhaustive for me as well as my father.
Now, me, and my family has decided to shift to a bigger city so that my father will be able to receive his treatment without any inconvenience. As our company does not have any vacancy in Lahore at the moment, Unfortunately, I had to resign.
I have done all my assigned work and projects till now. Hence I am eligible to apply for clearance of my payments. Please forward this to the respected department so that I can get my payment as soon as possible.
Yours Sincerely,
Sender’s Name,
Name of the Post you were working for,
Office/Employee ID,
Signature,
Company’s Name,
Company’s Address,
Recipient’s Name,
The Manager (mention the post of the recipient),
Subject: Complaint Against Delayed Clearance Process
Dear Sir,
I , sender’s name, have been working at the post of an assistant manager for almost 20 years. Almost two months ago, I received my retirement notice from the office. A month after, I retired from my position. Unfortunately, due to some miscommunication at the office, my payment was delayed, and the clearance process was put on hold without much explanation.
My last project was not entirely done at the time of my retirement, and I was given a week to complete it. Due to this, my payment was also delayed for a week. I have successfully completed my project and submitted it to the respective department.
Instead of receiving my payment, I received a notice that the clearance process of my payment was again delayed for two weeks due to errors in the system being used by the company. I request you to please view my case as soon as possible, and clear all my remaining balances from the company. Hoping for a positive reply from the company.
Yours Sincerely,
Sender’s Name,
Name of the Post you were working for,
Office/Employee ID,
Signature,
Company’s Name,
Company’s Address,
Recipient’s Name,
The Manager (mention the post of the recipient),
Subject: Complaint Against Delayed Clearance Process after the Resignation
Dear Sir,
It is to inform you that I, sender’s name, have not received my clearance pay after resigning. I request you to speed up the process, and I am not doing well financially recently and am in need of the money.
After the birth of my child, I had to resign as my child is not able to adjust well with babysitters. My husband has his own private firm that is facing some serious losses recently. I am in urgent need of some money in order to take care of my child and household.
Furthermore, as per the company’s policy, every resigning employee is given the payment within a week. Hence, I am not sure why my payment is being delayed.
I request you to review my case and carry out the clearance process as soon as possible.
Yours Sincerely,
Sender’s Name,
Name of the Post you were working for,
Office/Employee ID,
Signature,
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