Request for Refund of Excavation Payment

How to write a request for a refund for the payment of the excavation work? Below are the required templates. Please let us know in the comments if you need a new or custom template for your personal or business needs.

Template 1: Request for Refund of Excavation Payment

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position] [Company/Organization Name] [Address] [City, State, ZIP]

Subject: Request for Refund of Excavation Payment

Dear [Recipient’s Name],

I am writing to formally request a refund for the payment made for the excavation services provided by your company on [date of excavation]. Unfortunately, I am unsatisfied with the quality of the excavation work completed, and I believe a refund is warranted according to the terms of our agreement.

To provide some context, I engaged your company to perform excavation services at [location] for the purpose of [briefly describe the project]. However, upon inspection of the completed work, I noticed several significant issues that were not addressed as per our initial agreement. These issues include [describe specific problems or concerns in detail].

Considering the discrepancies between the agreed-upon scope of work and the actual outcome, I am disappointed with the results and would like to request a refund of the full payment made for the excavation services, totaling [amount paid]. I have attached relevant documents such as invoices, receipts, and any supporting evidence to substantiate my claim.

I kindly request your prompt attention to this matter. It is my expectation that the refund will be processed in a timely manner, within [specify a reasonable timeframe, e.g., 14 days] from the receipt of this letter. If you require any additional information or would like to discuss the matter further, please do not hesitate to contact me at [phone number] or [email address].

I look forward to your prompt resolution of this issue. I believe that a mutually satisfactory resolution can be achieved, and I trust that your company values customer satisfaction and will take the necessary steps to rectify the situation promptly.

Thank you for your attention to this matter.

Yours sincerely,

[Your Name]

Template 2: Request for Refund of Excavation Payment (Less Formal)