Sample application to authority requesting for a refund of hostel fee. These letters can be used by anyone who wants a refund of hostel fee after leaving hostel/anyone who is leaving hostel due to father’s illness, and wants to request full hostel fee refund/ anyone who has been falsely charged of the hostel fee due to discrepancies in the system, and request for refund of these extra false charges.
University Name,
University’s Address,
Recipient’s Name,
Recipient’s Address,
Subject:Requesting a Refund of Hostel Fee due to Personal Issues.
Dear Sir/ Madam,
With due respect it is stat ed that I, sender’s name (and student ID) of room number 456 of Hostel 5, write this letter to you as a request to you to please refund my hostel fee.
As per the university policy for freshmen, all freshmen are required to live in the hostel for the first year of the university. Though , I initially requested the housing staff to allow me to not in the hostel but my application was refused.
I have submitted all my fee for this semester , along with the extravagant hostel fee. My house is a 2 minute walk away from the university campus, and honestly the money that I have to spend in hostel’s lifestyle is much more than what I would have to spend if I were to be a day scholar.
Moreover, I have 3 younger siblings who depend on me for care. I f I were to live in hostel there would be no one to take care of them. I dearly request you to allow me to stay off campus.
Please process my application as soon as possible, and refund my hostel fee as well. Looking forward to a positive reply from the committee.
Yours Sincerely,
Sender’s Name,
Sender’s Student ID,
Date.
Recipient’s Name,
Recipient’s Address,
Subject: Requesting a Refund of Hostel Fee due to Personal Issues.
Respected Madam,
It is to inform you that I, sender’s name, would be leaving the hostel soon due to some personal issues at my house. I request you to refund rest of my hostel fee as soon as possible.
My father has chronic kidney infection (ESRD) for the past 1 year, and he has been on dialysis ever since. Recently, his condition has gotten worse, and he has his kidney transplant next month. My mother herself has cervical hence she has chronic pain in her back. My sisters are quite young so they are unable to care for my father as well.
My family is also going through financial crisis as there is no current source of income, and all the savings are being spend of treatment of my parents. So my family is in need of any sources, my hostel refund being the only one at the moment.
I am going to freeze my semester in order to care for my father. I will also have to leave the hostel even though I have paid the fee already.
I request you to refund rest of my fee as I need money for travelling back to Karachi as well as for the fees of my younger sisters. Please consider my request. I do realize that this request is very last minute but honestly I do not have any other way of dealing with this crisis.
Yours Sincerely,
Sender’s Name,
Sender’s Student ID,
Date.
University’s Name,
University’s Address,
Recipient’s Name,
Recipient’s Address,
Mention the name of the department,
Subject: Requesting a Refund of Hostel Fee due to Personal Issues.
Respected Madam,
I, sender’s name, and student ID, write this letter to inform you that I am not a hostile but my fee challan has an extra 50000 rupees in it under the section of hostel Charges.
I gave in an application to apply for hostel as I am from Faisalabad but recently my mother shifted to Lahore along with my siblings, and we have rented a small apartment near the university campus. I cancelled my application within the deadline, and received a confirmation from the housing staff.
Unfortunately, even after cancelling the application I am still being charged for the hostel. There must be a discrepancy in the system, or my application has not been processed properly. I first did not pay attention to this but after my father paid the fee, I realized that there were some extra charges. Please look into this issue.
I request you to transact the hostel fee back into my father’s account. Anticipating for a quick action.
Yours Sincerely,
Sender’s Name,
Sender’s Student ID,
Date.
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